Simple structure
- Opening: Role + why you’re aligned.
- Proof: 2–3 achievements that match the job needs.
- Fit: How you’ll help their goals (show research).
- Close: Call to action and availability.
Templates you can copy
Concise template (general)
Dear Hiring Manager,
I’m applying for the [Role] at [Company]. With [X years] in [domain], I’ve [impact + metric] by [method]. I’m excited by your focus on [company initiative] and can help [goal] through [skill].
Highlights:
- Impact: [Achievement + metric]
- Efficiency: [Process improved + result]
- Collaboration: [Stakeholders + outcome]
Thank you for your consideration—looking forward to discussing how I can contribute.
Sincerely,
[Your Name]
Story-driven template
Dear [Name],
When I saw your opening for [Role], [Company]’s work on [initiative] stood out. In my last role at [Company], I [impact + metric] by [method], which taught me [lesson relevant to the new role].
I’m particularly drawn to [team/product]. I’d bring [skills] to help [goal] and partner with [stakeholders] to deliver [outcome].
Best,
[Your Name]
Common pitfalls
- Generic praise: “You’re an industry leader.” Add specifics.
- Repeating your resume: Choose 2–3 tailored stories instead.
- Passive closes: End with a confident invitation to connect.